How to Use TaskZen.me

A comprehensive guide to help you make the most of your productivity journey

Quick Navigation

Getting Started

Creating Your Account

Welcome to TaskZen.me! Follow these simple steps to set up your account and start your productivity journey:

1
Sign up - Click the "Sign up free" button on the homepage and enter your email address and password.
2
Verify your email - Check your inbox for a verification email and click the link to confirm your account.
3
Complete your profile - Add your name and customize your preferences in the profile settings.
4
Take the tour - Follow the interactive tour to learn about the key features of TaskZen.me.

Navigating the Dashboard

The dashboard is your command center for productivity. Here's what you'll find:

Task Overview

View your upcoming tasks, sorted by priority and deadline. Quick actions allow you to mark tasks as complete or edit them with a single click.

Calendar View

See your schedule at a glance with a visual calendar that displays tasks, appointments, and time blocks in a unified view.

Habit Tracker

Monitor your daily habits with a visual tracker that shows your current streaks and completion rates.

Analytics

Track your productivity metrics, including task completion rates, focus time, and productivity score.

Setting Up Your First Task

Let's create your first task to get you started:

1
Click the + Add Task button in the top right corner of the dashboard.
2
Enter a title for your task (e.g., "Prepare presentation for meeting").
3
Add a description with any relevant details.
4
Set a deadline by selecting a date and time.
5
Choose a priority level (High, Medium, or Low).
6
Click Save to add the task to your list.

Pro Tip

You can also use the Quick Add feature by typing in natural language like "Meeting with John tomorrow at 3pm" and TaskZen.me will automatically parse the details!

Task Management

Creating and Editing Tasks

TaskZen.me offers multiple ways to create and manage your tasks:

Standard Task Creation

Use the task form to create detailed tasks with all available options:

Title and Description - What needs to be done and any relevant details
Deadline - When the task needs to be completed
Priority - High, Medium, or Low importance
Category - Work, Personal, Health, etc.
Tags - Additional labels for filtering and organization
Estimated Time - How long you expect the task to take
Recurrence - Set up repeating tasks (daily, weekly, monthly, etc.)

Natural Language Input

Simply type what you need to do in plain language, and our AI will extract the details:

Example: "Call John about the project tomorrow at 3pm #work high priority"

The system will automatically create a high-priority task in the Work category with tomorrow's date at 3:00 PM.

Voice Input

Use the microphone button to add tasks by speaking:

1Click the microphone icon in the quick add bar
2Speak your task clearly (e.g., "Schedule dentist appointment next Tuesday at 2pm")
3Review the extracted details and confirm

Organizing Tasks

Keep your tasks organized with these powerful features:

List View

The default view shows tasks in a list format, which you can sort by priority, deadline, or category. Use filters to focus on specific types of tasks.

Calendar View

Switch to calendar view to see tasks organized by day, week, or month. This helps visualize your schedule and identify busy periods.

Kanban Board

Visualize task progress with a kanban board that organizes tasks into columns like "To Do," "In Progress," and "Completed." Drag and drop to update status.

Search & Filter

Use the powerful search function to find specific tasks. Apply filters by category, tag, priority, or date range to focus on what matters.

Managing Recurring Tasks

For habits and regular responsibilities, set up recurring tasks:

Recurrence Patterns

Choose from various recurrence options:

Daily - Every day, every weekday, or every X days
Weekly - Every week on specific days or every X weeks
Monthly - On specific dates or days (e.g., first Monday)
Yearly - Annual recurrence on specific dates
Custom - Create complex patterns for unique schedules

Editing Recurring Instances

When editing a recurring task, you'll have options:

Edit this instance only - Changes apply only to the current occurrence
Edit all future instances - Changes apply to this and all future occurrences
Edit all instances - Changes apply to every occurrence of this task

Pro Tip

Use keyboard shortcuts to speed up task management! Press N to create a new task, E to edit the selected task, and Space to mark a task as complete.

Time Blocking

What is Time Blocking?

Time blocking is a productivity technique where you schedule specific time periods for focused work on particular tasks or activities. This helps you:

Allocate appropriate time for important tasks
Reduce context switching and increase focus
Visualize how you spend your time
Create a realistic schedule that accounts for all your commitments

Creating Time Blocks

TaskZen.me makes it easy to implement time blocking in your schedule:

1
Navigate to the Calendar view in your dashboard.
2
Click and drag on the calendar to select a time period (e.g., 9:00 AM to 11:00 AM).
3
In the popup form, enter a title for your time block (e.g., "Deep Work: Project Proposal").
4
Optionally, link the time block to a task from your task list.
5
Select a category and color for visual organization.
6
Set any recurrence patterns if this is a regular time block.
7
Click Save to add the time block to your calendar.

Managing Time Blocks

Once you've created time blocks, you can easily manage them:

Adjusting Time Blocks

Drag the edges to resize the duration
Drag the entire block to move it to a different time
Double-click to edit details

Time Block Notifications

Receive notifications before a time block starts
Customize notification timing (5, 10, 15 minutes before)
Enable "Do Not Disturb" mode during focused time blocks

Time Blocking Best Practices

Get the most out of time blocking with these tips:

Plan According to Energy Levels

Schedule your most demanding tasks during your peak energy periods. Use the analytics feature to identify when you're most productive.

Include Buffer Time

Add 10-15 minute buffers between time blocks to account for transitions, breaks, and unexpected interruptions.

Batch Similar Tasks

Group similar activities (like emails, calls, or meetings) into dedicated time blocks to reduce context switching.

Review and Adjust

At the end of each week, review your time blocks and actual time spent. Adjust your future time blocks based on this data.

Pro Tip

Use the "Time Block Templates" feature to save common time block patterns. For example, create a "Deep Work Morning" template with 2-hour focus blocks and short breaks that you can quickly apply to any day.

Frequently Asked Questions

Ready to boost your productivity?

Start organizing your tasks, building better habits, and finding your flow with TaskZen.me.

How to Use TaskZen.me

Quick Navigation

Getting Started

Creating Your Account

Navigating the Dashboard

Setting Up Your First Task

Pro Tip

Task Management

Creating and Editing Tasks

Standard Task Creation

Natural Language Input

Voice Input

Organizing Tasks

Managing Recurring Tasks

Recurrence Patterns

Editing Recurring Instances

Pro Tip

Time Blocking

What is Time Blocking?

Creating Time Blocks

Managing Time Blocks

Time Blocking Best Practices

Plan According to Energy Levels

Include Buffer Time

Batch Similar Tasks

Review and Adjust

Pro Tip

Frequently Asked Questions

Can I use TaskZen.me on mobile devices?

How do I sync TaskZen.me with my existing calendar?

Is my data secure and private?

Can I collaborate with others on tasks and projects?

What's the difference between free and premium plans?

Ready to boost your productivity?