Workflow Examples
Discover how to adapt Daily Planner to your specific needs and work style
Key Challenges
Context switching, maintaining boundaries, virtual meeting overload
Workflow Modifications
Location-Based Task Categories
- Create categories for "Home Office" and "Workplace" tasks
- Use the filter feature to show only relevant tasks based on your location
Meeting Buffer Blocks
- Add 10-minute buffer blocks before and after virtual meetings
- Label them as "Meeting Prep" and "Meeting Debrief"
- Use these to prepare, take notes, and process action items
Focus/Availability Indicator
- Use the Pomodoro timer status to update your team chat status
- Create a "Do Not Disturb" time block category with automatic notifications
Sample Schedule
8:30-9:00 AM: Morning planning (with home-work transition ritual)
9:00-11:00 AM: Deep work block (most focused morning time)
11:00-12:30 PM: Meeting block (batch meetings together)
12:30-1:30 PM: Lunch/break (away from desk)
1:30-3:30 PM: Second deep work block
3:30-4:30 PM: Email/communication block
4:30-5:00 PM: Work shutdown ritual
Universal Adaptation Tips
Start Small
Begin with just the morning planning and 1-2 focus blocks. Add more components weekly as habits form.
Weekly Experimentation
Use the weekly review to test one workflow modification. Check the analytics to see if it improved your productivity.
Energy Tracking
Create a custom habit to track energy levels 3 times daily. After 2 weeks, use this data to optimize your time blocks.
Minimum Viable Day
Define what constitutes a "successful day" at its minimum. Ensure these elements are protected even on chaotic days.